Guidance for price changes for listed products

Increases and decreases in the purchase price as well as changes to the terms of delivery and modes of distribution may become effective three times a year according to the schedule indicated in the Listing Instructions.

For products with over 5.5% alcohol sellers have a possibility to use Alko’ price calculator, which is a tool for calculating a retail price when a purchase price and possible other pricing factors are changing. For products with maximum 5.5% alcohol Alko will dictate the retail price and the seller can only change the purchase price. Changes in prices of specialty products and seasonal products cannot be made. When informing a price for a multi-pack notice that a purchase price for a multi-pack needs to be a direct multiple of the purchase price of the single bottle or can.

Changes to the terms of delivery and modes of distribution

Changes to price, delivery and distribution clauses for general and sale-to-order selection products must be made in Partner Network or by using Alko’s offer form. An authorization must also be enclosed, when needed. More information in the Listing instructions.

Changes to products’ recycling system/deposit during the price list period

Changes to products’ recycling system/deposit during the price list period must be made in Partner Network or by using Alko’s offer form. More information in the Listing instructions.

Changes to products’ purchase prices and recycling system/deposit

Changing purchase prices in euros are informed in Purchase price notification -view in Partner Network. Change in the recycling system/change of deposit can also be informed in the same view. Please note that only changing price or recycling system/deposit information should be informed. For new products only the change in the recycling system/deposit is allowed.

All supplier’s products that can be informed are visible in a new Purchase price notification -view in the Partner Network. More detailed instructions for the use are available in the Partner Network instructions (attached).

If supplier does not have a user ID or supplier does not have a possibility to use the Partner Network for informing prices, it is possible to submit the information as an Excel file. This file needs to include at least the following information: Product number, product name, new purchase price and new retail price/back door price. The product number is determinant when prices are updated. Changes reported with an incorrect product number will not be taken into account. Only the products with a change in purchase price and/or a change in recycling system/deposit are to be listed in the Excel sheet. The file is sent to prices@alko.fi at the latest on the day of notification shown in the listing instructions. Price changes sent after the deadline are not taken into account.

Please, notify when informing changed purchase prices

After the first pricing round, a changed prices list will be sent to the suppliers for checking. The price list for review will be sent to supplier by email to the organization’s address or to the email where the file has been sent.

Supplier may request amendment to these prices in the following cases:

  • There have been used false pricing factors in the calculation (taxes, logistics costs, tax concessions for small producers etc.)
  • Product's deposit information is wrong
  • There has been made clear typo in a price input

The clear typo is comprehended:

    • Informed purchase price and retail price are calculated incorrectly and Alko’s pricing does not give the same result. Then the supplier either accepts the calculated retail price (which was not the same than in the notification) or the supplier informs a new purchase price, which gives the informed retail price for the product.
    • Informed purchase price is increasing/decreasing over 20% from the current purchase price. Then the supplier can ask the purchase price to be reset to the current purchase price, and Alko will recalculate the retail price according to it.

The amendment request must be sent by the given deadline to prices@alko.fi. The amendment requests sent after the given deadline are not taken into account. Changes cannot be made to prices if the purchase and retail prices are calculated correctly in the notification, and Alko's pricing gives a same result. The amendment request can only be made for the products that have been informed for changing purchase price or changing deposit in the original purchase price notification.

Price of a new product purchased from a general selection’s tender cannot be changed for the first two price list periods after the product’s listing date. However, a change in the mode of delivery makes an exception to the rule. If the delivery mode is being changed during the first two price list periods after the listing date, the purchase price has to be altered in a way that the retail price remains the same.